Answered by Sayyidi Habib Umar bin Hafiz (may Allah protect him and benefit us by him)
We would like to consult you on every affair relating to our dawah efforts. However, we do not wish to take too much of your time. What principle should we follow in consultation?
You should consult us in affairs which are unclear. For example, if it is not possible to determine whether a certain act will have good or bad consequences. There is no need to consult us regarding affairs which are clear. However, you should still seek the blessing of consulting those who are close to you and those who are easy to consult as much as possible.
[Note: this does not prevent someone from sending in a report on their dawah efforts for Habib Umar or the Dawah Department in Dar al-Mustafa to look at and give advice]